Registering with Us

How to Register as a Patient

Catchment Area

If you live in our practice catchment area (see above), you can join our list. If you are registering your newborn baby, please see “How to Register your Newborn Baby” section below.

We are using a new online service called Register with a GP surgery that makes it easy to register with this GP surgery.

Just fill in this quick online form to start the process. You do not need proof of address or immigration status, ID or an NHS number.

The service is designed and run by the NHS, so your personal information is safe. It cuts our administrative workload and makes it easier for you to register.

Paper forms are still available if you need one.

New Patient Health Check

After registration, you will be asked to attend an appointment with a Health Care Support Worker or Practice Nurse for a new patient health check.

The new patient check can be undertaken within 6 months following registration. This enables us to ensure that we have the correct details and to be aware of any current medical problems or medications. Please bring a sample of urine along to your first consultation.

How to Register your Newborn Baby

You need to register your newborn baby at the practice as soon as possible. Therefore, please download and complete a General Medical Services (GMS1) Registration Form (or ask reception for a paper copy) and send it to the surgery. Alternatively you can register your newborn online below. Please ensure you provide your baby’s NHS Number which will be detailed in their Red Book. Once we have received the form, we will register your baby as a patient at this Practice.

The Practice will send you an appointment for a mother and baby post-natal check. This is a 30-minute appointment; 20 minutes for the baby check and 10 minutes for the post-natal maternal check. Your baby’s course of routine immunisations will start at 8 weeks. Please remember to bring the red book. If you cannot make this appointment, you must notify reception as soon as possible. Please be advised that if you do need to cancel, the next available appointment may be anything up to 4 weeks after that date.

Register Newborn Online

Newborn Registration

Background details

Your Child Details
Post Code

Parent or Guardian Details

(MUST be a registered patient at this practice and residing at the same address)
Post Code
I consent to be contacted by SMS
I consent to be contacted by Email
Post Code
* by providing a mobile number and / or email address we assume you consent for contact by SMS and / or email

Family Members Registered With Us

Other Details for Child

Armed Forces

Family History

Please record any significant family history of close relatives with medical problems and confirm which relative e.g. mother, father, brother, sister, grandparent
Parent or Guardian Signature


Sharing Your Health Record

What is your health record?
Your health record contains all the clinical information about the care you receive. When you need medical assistance it is essential that clinicians can securely access your health record. This allows them to have the necessary information about your medical background to help them identify the best way to help you. This information may include your medical history, medications and allergies.

Why is sharing important?
Health records about you can be held in various places, including your GP practice and any hospital where you have had treatment. Sharing your health record will ensure you receive the best possible care and treatment wherever you are and whenever you need it. Choosing not to share your health record could have an impact on the future care and treatment you receive. Below are some examples of how sharing your health record can benefit you:

• Sharing your contact details This will ensure you receive any medical appointments without delay
• Sharing your medical history This will ensure emergency services accurately assess you if needed
• Sharing your medication list This will ensure that you receive the most appropriate medication
• Sharing your allergies This will prevent you being given something to which you are allergic
• Sharing your test results This will prevent further unnecessary tests being required

Is my health record secure?
Yes. There are safeguards in place to make sure only organisations you have authorised to view your records can do so. You can also request information regarding who has accessed your information from both within and outside of your surgery.

Can I decide who I share my health record with?
Yes. You decide who has access to your health record. For your health record to be shared between organisations that provide care to you, your consent must be gained.

Can I change my mind?
Yes. You can change your mind at any time about sharing your health record, please just let us know.

Can someone else consent on my behalf?
If you do not have capacity to consent and have a Lasting Power of Attorney, they may consent on your behalf. If you do not have a Lasting Power of Attorney, then a decision in best interests can be made by those caring for you.

What about parental responsibility?
If you have parental responsibility and your child is not able to make an informed decision for themselves, then you can make a decision about information sharing on behalf of your child. If your child is competent then this must be their decision.

What is your Summary Care Record?
Your Summary Care Record contains basic information including your contact details, NHS number, medications and allergies. This can be viewed by GP practices, Hospitals and the Emergency Services. If you do not want a Summary Care Record, please ask your GP practice for the appropriate opt out form. With your consent, additional information can be added to create an Enhanced Summary Care Record. This could include your care plans which will help ensure that you receive the appropriate care in the future.

How is my personal information protected?
Great Staughton Surgery will always protect your personal information. For further information about this, please see our Privacy Notice on our website or please speak to a member of our team

For further information about your health records, please see: NHS Records

For further information about how the NHS uses your data for research & planning and to opt-out, please see:
NHS Data Matters

Your Health Record

Sharing In – Do you consent to your GP Practice sharing your Child’s health record with other organisations who care for them?
Sharing Out – Do you consent to your GP Practice viewing your Child’s health record from other organisations that care for them?

Your Summary Care Record (SCR)

Do you consent to your child having an Enhanced Summary Care Record with Additional Information?
Parent or Guardian Signature

Access to GP Online Services

Important Information – Please read before completing form below

If you wish to, you can now use the internet (via computer or mobile app) to book appointments with a GP, request repeat prescriptions for any medications you take regularly and look at your medical record online. You can also still use the telephone or call in to the surgery for any of these services as well. It’s your choice.

It will be your responsibility to keep your login details and password safe and secure. If you know or suspect that your record has been accessed by someone that you have not agreed should see it, then you should change your password immediately. If you are unable to do this for some reason, we recommend that you contact the practice so that they can remove online access until you are able to reset your password.

If you print out any information from your record, it is also your responsibility to keep this secure. If you are at all worried about keeping printed copies safe, we recommend that you do not make copies at all.

During the working day it is sometimes necessary for practice staff to input into your record, for example, to attach a document that has been received, or update your information. Therefore you will notice admin/reception staff names alongside some of your medical information – this is quite normal.

The definition of a full medical record is all the information that is held in a patient’s record; this includes letters, documents, and any free text which has been added by practice staff, usually the GP. The coded record is all the information that is in the record in coded form, such as diagnoses, signs and symptoms (such as coughing, headache etc.) but excludes letters, documents and free text.

Before you apply for online access to your record, there are some other things to consider. Although the chances of any of these things happening are very small, you will be asked that you have read and understood the following before you are given login details.

Forgotten history

There may be something you have forgotten about in your record that you might find upsetting.

Abnormal results or bad news

If your GP has given you access to test results or letters, you may see something that you find upsetting to you. This may occur before you have spoken to your doctor or while the surgery is closed and you cannot contact them.

Choosing to share your information with someone

It’s up to you whether or not you share your information with others – perhaps family members or carers. It’s your choice, but also your responsibility to keep the information safe and secure.


If you think you may be pressured into revealing details from your patient record to someone else against your will, it is best that you do not register for access at this time.

Misunderstood information

Your medical record is designed to be used by clinical professionals to ensure that you receive the best possible care. Some of the information within your medical record may be highly technical, written by specialists and not easily understood. If you require further clarification, please contact the surgery for a clearer explanation.

Information about someone else

If you spot something in the record that is not about you or notice any other errors, please log out of the system immediately and contact the practice as soon as possible.

For further information, please see:

5. Online Access To Your Health Record

Post Code

I wish to have online access for my child to:

Please tick all that apply

I wish to access my child’s medical record and understand and agree with each statement:

Please tick all that apply

Please bring photographic proof of your identification into the surgery in order for the sign up process to be completed